2024 Annual General Meeting of Archery Ontario Draft Agenda

Hosted virtually (by Zoom)
Sunday, October 27th, 2024
Starting @ 10 AM, promptly!

*ALL attending the Virtual AGM must be members in good standing.  Therefore, if you are intending to participate in the Zoom meeting, please send an email to Kevin This email address is being protected from spambots. You need JavaScript enabled to view it. clearly stating your intention to participate. Meeting materials, an updated agenda and a zoom link will be sent to you 1 week prior to the meeting.

Thank you. 

  1. GREETINGS & INTRODUCTIONS
  2. AGENDA - MOTION TO ACCEPT 2024 AGENDA AS PRESENTED
  3. MINUTES OF 2023 - MOTION TO ACCEPT 2023 MINUTES AS PRESENTED
  4. LAND ACKNOWLEDGEMENT
  5. STAFFING UPDATE & 2024 ELECTIONS - Real time voting options explained by Kevin, while meeting is in progress. The following positions are open this year, subject to nomination and vote.
    • Presidency – vacancy to be filled / may renew 3 consecutive terms, to a 6-year total
    • VP Marketing – vacancy to be filled for a 2-year term
    • VP of Sport Development – Up for Renewal for a 2-year term
  6. HIGHLIGHTS FROM THE BOARD MEMBERS - Reports by zone/area of responsibility
  7. UPDATES BY Topic
    1. Financial Report & Audit Results
    2. Membership & Insurance
    3. Online Marketing
    4. Strategic Plan & Key Initiatives based on government priorities
    5. 2024 Ontario Winter Games & next Summer Games
    6. Tournaments & Tournament Planning
    7. Website & IT updates
    8. Coaching & Judges updates
  8. AWARDS & RECOGNITION
  9. CHAMPIONSHIPS
  10. 2024 MEMBERSHIP FEES – STATUS QUO for 2025.
  11. 2025 Registration Fees for Events – Increase by $5 individual and $15 for family of 4 (suggested)
    Indoor (2022-2024) 2025 Indoor (New + $5)
    • $35 Youth
    • $45 Adult
    • $85 Family
    • $40 Youth
    • $50 Adult
    • $100 Family
    Outdoor (2022-2024) 2025 Outdoor (New + $5)
    • $55 Youth
    • $75 Adult
    • $160 Family
    • $60 Youth
    • $80 Adult
    • $175 Family
  12. With respect to the following: 

    AMENDMENTS TO BY-LAWS, REGULATIONS AND SHOOTING RULES

    By-Law 13.1 The By-laws of the OA shall only be enacted, amended or repealed by a resolution passed by a majority of the voting members at a general meeting provided a notice of motion showing the text of the resolution has been received by the secretary not less than sixty (60) days prior to the meeting (Aug.28th)

    By-Law 13.2 if proposed by the Board of Directors, the notice of motion and the text of the resolution shall be given to the members by mail sent not less than twenty (20) days prior to the meeting. (Oct.7th)

    Therefore, said motions to be submitted in writing to Kevin by email at This email address is being protected from spambots. You need JavaScript enabled to view it. with copy to This email address is being protected from spambots. You need JavaScript enabled to view it.

    * Please note:  Matters relating to finance fall under Governance, which is the responsibility of the board. As such, they are NOT to be discussed in an open meeting.  In the event an email is received expressing a concern relating to finance, it will be deferred to an Executive Committee (EC) for consideration and the outcome will be reported on later, once a recommendation from the EC has been made to the board.  Thank you.
  13. 2025 AGM Date & Time – Tentatively - Sunday, October 26th, 2025
  14. Motion to Adjourn Meeting
Details
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